Accounts Payable solution

You can save a lot of money with Accounts Payable solution. Learn how it works, how to select the appropriate platform, and where to locate the hidden savings from manual processing.

If your AP team still uses manual processing, you already know how frustrating it is to have to deal with missing invoices, incorrect data entry, and long processing times. Additionally, it can be extremely costly.

Today, we’ll talk about how automation can help your business improve its payment procedures. You are going to know about below mentioned points in this blog:

  • How automation technology works?
  • Why it’s so important to companies that want to grow?
  • Best practices for automating your AP workflows.

What is Accounts Payable solution (AP Automation)?

An automated payment system helps eliminate the need for tedious manual tasks, leading to a more efficient and accurate Accounts Payable process. Many systems also integrate with other business systems to help reduce data duplication and improve accuracy.

How is invoice automation work?

An automated accounts payable platform can bring all your invoices into a single database system, using Optical Character Recognition software and batch scanners to convert them into a machine-readable format.

As digital data capture becomes more widespread, artificial intelligence will help manage each invoice through an approval process. This system can check line items, correctly code supplier invoices, and reconcile payments against purchase orders and contracts. With linked payments, the system may also send payments, ensuring that suppliers are automatically and promptly paid.

Top 5 benefits of paperless AP automation

Saving money is the first advantage of using Accounts Payable solution software. It can also improve spend visibility, increase productivity, and bring valuable business data to light. These advantages are accessible to businesses of all sizes. Automating these systems early paves the way for AP and finance teams to effectively scale their process for growth-oriented businesses.

Let’s examine the other most prevalent advantages of paperless AP automation:

Lower processing costs

Although businesses sometimes object to investing in Accounts Payable solution software because it appears “too expensive” to purchase and implement a software solution, automation actually offers a chance to cut costs.

More quickly, invoices are processed

More quickly, invoices are processed using manual processes only as fast as your accounts payable department does. For instance, subject to issues or research, an AP clerk might process five invoices per hour. Hundreds of payments can be processed daily by automated invoice platforms without the need for human intervention. Automation can help small businesses save a lot of time each month in terms of productivity.

Reduce the chances of Error

However, there’s a way to avoid all of these problems. You can switch to a software system that automatically pays your bills, so that you never have to worry about mistakes or late payments again. Errors can sometimes happen when you’re trying to get money from a bank or some other financial institution.

Not any more copy installments

If you make a payment to someone late, that person may have a lot of trouble getting their work done. It also makes it difficult to figure out how much money they’re making and how much they need to make to cover their expenses. Automating payments makes it so that everyone always knows what they’re owed and there are no mistakes made in the accounting process.

AP Automation best practices

There are a number of ways to make on boarding simpler and more effective when you are prepared to switch to a platform. Here are some examples:

Set up an automation team

Migrating to automation is a significant undertaking that requires the focus of committed stakeholders. By beginning with the formation of an implementation team, you can guarantee success.

Get your data in order

Having accurate and current data makes it much simpler to transition to an automated system. In order to have the most up-to-date data available at switchover, prioritize incorporating new invoices into your system as quickly as possible.

Inform your suppliers

Moving to an automated system may result in some downtime delays. Set expectations for future payments for your suppliers and inform them of the upcoming system change.


Nimbles2p helped reduce its processing costs by consolidating its vendor network and improving pricing. This allowed We Work to scale easily and improve its financial performance.

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